FAQ
- All
- About imail comms
- imail & the Environment
- Managing your Account
- Postal Delivery & Returns
- Printing Options
- Support & Technical Queries
Please complete the contact form or email us directly at imail_enquiries@imailprint.co.uk.
Undelivered or returned items are sent to UK Mail’s returns management centre, where they are scanned on receipt. A PDF of returned items can then be viewed on the web portal within the ‘My Reports’ section of Account Admin. Returned mail items are then securely destroyed.
You can download the full design specifications here.
In line with Royal Mail specifications, imail items have a maximum of seven address lines.
The imail data portal provides a number of useful validation tools, including postcode checking, address cleansing, database cleansing, de-duplicating and data suppression. imail can even append databases with telephone numbers and emails to enhance your data quality.
Yes. When creating a letter mailing, you can attach an A4 PDF copy of the insert, which will be printed along with the letter and inserted as one combined mail piece.
imail stores mail items for 60 days and they are viewable within the ‘My Archive’ section of the Account Admin area.
imail uses 256-bit SSL security as standard. Each user is username and password protected. All documents are securely encrypted before being sent from your computer to the imail print location where insertion and sortation is effected by state of the art equipment.
No. imail is an instant service. Once you have sent your mailing to imail, it cannot be stopped. On rare occasions, it may be possible to cease a received mailing. However, due to the speed of the process, this will be dependent on a number of factors and we may be unable to recall a job if it has already exited through the system. Contact imail_enquiries@imailprint.co.uk.
Go to the Account Admin tab then select Manage Users. This will allow you to add, amend or remove users.
Letters and envelopes are fully recyclable
Yes, in fact, imail reduces your carbon footprint by up to 80%. imail eliminates the need to collect physical mail items and route them to a sorting office, saving on unnecessary mileage and reducing overall emissions. imail customers also cut back on transportation of stationery and consumable stocks to their offices.
Not yet, but we are currently developing our international imail service.
To ensure imail users benefit from the latest cut-off times available for a service of this type, we are unable to insert separate BREs into mailings. Many imail users utilise their email address, web site, telephone number and ‘Quick Response’ 2D barcodes to gain an immediate response from campaigns. This avoids the cost and time associated with managing a Business Reply envelope process.
All imail envelopes carry a UK Mail central return address. We then scan the barcode of the returned item, which automatically sends an electronic copy of the letter to the originator. These can be viewed in My Reports in the Accounts Admin area of the imail interface. Just select the returned report icon. The returned physical mail items are securely disposed of by UK Mail.
imail items are delivered from Monday to Saturday, excluding bank holidays.
imail prints and mails all items, then hands it over directly to Royal Mail for final mile doorstep delivery.
With iMail, your mail will be delivered on a standard or premium delivery. Please refer to service specification for full detail.
Once you have completed your mail and sent it, you will receive on-screen confirmation. The sent order will also be visible in the My Archive area of your imail interface. For any pre-scheduled, mailings you will automatically receive a confirmation email that your mail has been successfully processed.
Yes. imail provides you with an instant PDF proof of your mailing, showing the body of the document, as well as the positioning of the address block and return barcode. The PDF can be printed locally for a physical copy for your records or it can be stored electronically on your computer.
No, you don’t. imail is very flexible and allows you to draft mail, letters or cards that can be amended before being sent out. Alternatively, your addressed documents can be held as pending and, once approved by the administrator, sent at a time convenient to you. You can even schedule mailings in advance, so you can pre-book your regular mailings as far ahead as you want to; a great feature that allows you to plan multiple campaigns when it’s most convenient for you.
Absolutely. imail provides a cost effective solution for your direct mail campaigns. Simply create your mailer, add your database and let imail do the rest.
imail keeps your contacts database securely within your user space. Simply create your mailing, then enter a single address or upload a csv file and we will save your addresses on the fly for future use.
Yes. With imail you can add a scanned version of your signature, which can be automatically applied to each of your documents as you choose.
Yes, imail can be used on any internet-enabled device, from anywhere in the world, and is compatible with leading internet browsers for PC and Macintosh. A PC Print Client is available and a Mac Print Client will be available in the near future.
To use imail, you can choose one of three intuitive interfaces:
Online interface – you use imail directly on the web site (log in and click on ‘Get started’).
Print client – a print driver which allows you to print directly from programs like Microsoft Word for greater speed and convenience.
imail Autolink (application program interface) – a completely integrated solution that can be accessed by authorised users throughout your company, with restrictions (such as access rights or pending mail approval) managed by the system administrator.
Yes. imail uses 256-bit SSL security as standard. The password-protected system assigns a user name and password to each user. All documents are securely encrypted before being sent from your PC, laptop or Apple device to the imail print centre for fulfilment, complying with security and data protection regulations.
Contact Support
If you have a technical or service related issue call 0333 090 5394 option 1
E: enquiries@imailcomms.com