Are the costs of consumables, printing and postage affecting your profits?

imail comms offers a more streamlined, cost-effective, and secure way of handling mail compared to traditional methods, slashing mailing costs by 50%.

Discover the Power of Hybrid Mail Services with imail comms

Is your business mail costing you money and slowing you down?

Imagine if you could send documents directly from your computer, and have a dedicated service handle everything from printing to delivery.

That’s where we come in.

Hybrid Mail Services are the game-changer you need to cut costs and transform your processes.

The Digital Transformation of Hybrid Mail Services

Say Goodbye To Traditional Mail

As the UK’s first and largest provider of hybrid mail solutions, imail comms is here to revolutionise your business communications. Our services are designed to make your operations smoother, more secure, and cost-effective, allowing you to focus on what truly matters: growing your business.

The Benefits of a Hybrid Mail Solution

Hybrid Mail merges the ease of digital communication with the reliability of traditional Royal Mail. It automates the entire mailing process, from document creation to final delivery, helping you cut down on time, costs, and resources.

Cost Savings

Switching to hybrid mail can significantly up customer communications and reduce your mailing expenses. By eliminating the need for franking machines and bulk mailing, businesses can save up to 55% on communication costs. With imail comms, these savings go straight to your bottom line, freeing up resources for other critical business needs.

Efficiency and Speed

What once took hours can now be done in minutes. Simply upload your documents to our secure web portal, and we handle the rest—from printing to delivery. No more trips to the post office or dealing with outdated mail equipment.

Security and Compliance

Your communications and data are handled with top-tier security, complying with General Data Protection Regulations (GDPR) and other regulations. This ensures that your sensitive information remains protected, giving you peace of mind.

Brand Consistency

Maintain a professional image with customisable templates that reflect your brand’s identity. Every piece of mail, whether it’s a letter, an invoice or a marketing flyer, will carry your brand’s signature look.

Environmental Responsibility

Reduce your company’s carbon footprint by minimising paper waste and opting for more sustainable mailing processes. A Hybrid Mail Service helps you contribute to a greener environment while still reaching your customers effectively.

How Does Hybrid Mail Work? 

From desktop to delivery, we’ve got you covered.

Step 1: Create Your Document

Using your preferred software, create your communication as usual. You maintain full control over the content and format.

Step 2: Upload and Submit

Upload your document to our secure portal. This step ensures that your digital communication is ready for physical outbound mail without any extra steps.

Step 3: Print and Package

We handle the printing, folding, and packaging, ensuring that your documents are professional and ready for dispatch.

Step 4: Send Mail

We manage the logistics, ensuring your mail is delivered promptly and efficiently via trusted postal services.

Upgrade Your Mailing System Today

Our Four Step sequence: From Desktop to Delivery: A Simplified Process

We offer tracking and reporting features, ensuring you can monitor delivery times, postage, and receipt confirmations, which enhances transparency and accountability. You also gain the advantage of a dedicated account manager who provides expert guidance and swift issue resolution, ensuring your communications are always optimised.

Why Choose imail comms?

As the pioneer in hybrid mail services, we offer unparalleled expertise and a comprehensive suite of services tailored to your business needs. Whether you require Hybrid Mail for Financial Services, Hybrid Mail for Insurance Companies, or Hybrid Mail for NHS Services, we provide the best way to send important documents securely and efficiently. From cost-effective mailing solutions to cutting-edge technology, we’re here to help you transform your processes.

Don’t let outdated mail systems hold you back. Discover the efficiency, security, and savings of hybrid mail with imail comms.

Find out how we can save you money.

“imail comms really understands our business and priorities around year-end mailing and helps us achieve them.”

Howard Lazarus, Bridgend County Borough Council

Frequently Asked Questions

Here are some frequently asked questions about our hybrid mail services at imail comms.

Hybrid mail reduces printing and postage costs by eliminating the need for franking machines, bulk stationery, and manual mailing processes. imail comms customers report savings of up to 55% on their communication costs.

Yes, imail comms provides tracking and reporting features, allowing you to monitor the status of your mailings, ensuring they are delivered efficiently and securely.

Quick Answers

Q – How do I send you data and is it secure?

A – imail comms have a number of applications which include SFTP, API, Print Client & Website, depending on your current processes and requirements our expert on boarding team will facilitate. All applications are fully secure and compliant with Information Security and GDPR requirements.

Q – I currently have a franking machine, can I still use this service?

A – Yes, most customers switch from a franking machine to our Hybrid Service. You simply pay for the mail you use. Keeping your franking machine will not impact your current contracts. Most clients will cancel or downgrade their franking machine once they have experienced hybrid mail.

Q – How quickly will my mail be sent?

A – imail comms offer two services, Standard (3days) Premium (2days) our cut off time for submission is 6pm (Standard) 3pm (Premium) These tend to be well received as they are later than a collection.

Q – Can I check my mail before it is sent?

A – Absolutely, imail comms offer a pending mail function which allows users to preview mail before it is printed. Users can then delete/submit items individually or in bulk.

Q – Our letters are generated through our software provider, is this a problem?

A – Not at all, if you are creating letters today then you can use our hybrid mail platform. We integrate with CRM/ERP platforms, any channel in, any channel out.

Q – What happens to my returned mail?

A – We offer a full end to end solution so all returned mail is scanned, returned digitally and then the physical mail piece is securely destroyed. This allows records to be updated promptly and for your teams to focus on core activities.

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