Are the costs of consumables, printing and postage affecting your profits?

imail comms offers a more streamlined, cost-effective, and secure way of handling mail compared to traditional methods, slashing mailing costs by 50%.

Are the costs of consumables, printing and postage affecting your profits?

imail comms offers a more streamlined, cost-effective, and secure way of handling mail compared to traditional methods, slashing mailing costs by 50%

WEB APPLICATION & DESKTOP APPS

Scale, Automate and Process Mail 500% faster.

  • Submit mail up to 2000 letters per minute (120k per hour)
  • Save up to 55% on first-class postage
  • Archive and manage your communications digitally tracking your mail until the final mile delivered by Royal Mail
  • Track expenses against all your departments
  • No incorrect postage charges
  • Unique logins for both department and user
  • Real time analytics

3 simple steps to sending Hybrid Mail

You may streamline your mail processes more quickly than ever before with the help of our Hybrid Mail solutions.

01
Compose & Create

Create your document in your preferred application. Send you composed document straight from word or create a PDF.

02
Merge & Print

Choose between premium and standard delivery, colour or mono. Once you’re happy and configured your mail click send.

03
Submit & Mail

Your items are collated and sorted ready for their last mile. Royal Mail takes your communications to its final destination.

Online portal, print driver, Autolink, SFTP and API are the five potential submission mechanisms. Use a single provider or a variety of them to print and post your mail communications. Our software is adaptable, dependable, and secure.

INTRODUCING 

The UK’s First & Largest Hybrid Mail Provider.

A desktop printer on overdrive, to put it simply. Print & mail your items straight from your computer. It’s fast, secure, and accessible in a variety of ways that meet banking grade security. Your organisation can save up to 50% on existing mailing methods by using hybrid mail services.

TOP UP // PAYP // INVOICE

Choose your preferred payment method. PAYP – Pay As You Post means you only pay for the letters you send when you post them. Top-Up allows you to credit your account and money is drawn from your balance. Invoice accounts are available subject to a credit check. The choice is yours…

Sending hybrid mail is now easier than ever before.

Hybrid Mail allows you to streamline the creation and distribution of your physical mail.

Our easy to use system provides you with the convenience of handling all the documents you would print and send in-house with just a click of a button.

Summarising key features

  • Upload & store your own letterheads

  • Release post until 18:00*

  • 3x number of attachments per envelope

  • 30 day post archives (Extendable on request)

  • Customer support available on both phone & email

  • Automation workflows available**

*Standard post only. Cut off for Premium post is 15:00

**Folder configuration is only available of Autolink and API integrations

direct mail marketing campaigns drive action

Easily mail your letters or postcards from anywhere to attract new customers.

Look no further! Design, print & mail your letters & postcards with us.

What is Hybrid Mail?

Hybrid Mail enables you to send letters to any postal address via the imail comms Hybrid Mail service, to put it simply. Our Hybrid Mail solution is user-friendly, secure, and backed by a knowledgeable, committed workforce. Simply upload your data list and documents, hit send, and we’ll print, complete, and mail your orders.

We offer a flexible solution to fit your needs, whether they are daily, weekly, or sporadic. You can send personalised mail to your consumers at the touch of a button with our Hybrid Mail solution since it is quick to set up and easy to use.

Hybrid Mail Solutions

Hybrid Mail Options

We have 4 submission methods that you can utilise to send Direct Mail & Business Mail. Online, Print Client, Autolink and for complete automation API. We have developed a range of Hybrid Mail solutions that will ensure that you can use one or multiple services depending on your business objectives.

Method 1: Online

– Cloud Based –

Send a letter or marketing postcard online within 24 hours of registering your details. Choose between a Top-up & PAYP account.

  • Mail tracking & analytics

  • No set-up fees*

  • Support Word & PDF doc types

Method 2: Print Client

– Desktop Based –

Install our software on your computer and send your documents straight out of your word composer or PDF application.

  • User Management

  • No set-up fees*

  • Support Word & PDF doc types

Method 3: Autolink

– Desktop Based –

Download our software today and we’ll arrange a demo call with our support team, who can talk you through Autolink.

  • Pre-agreed folder instructions

  • Fully encrypted data transfer

  • Support PDF doc types

Method 4

Build. Launch. Grow.

The imail comms API is a custom build platform for sending mail directly to your recipients. We tailor this solution specifically for your usage and link directly to our servers, streamlining your mail requirements for hassle-free, uncomplicated mailing. Empower your developer team and create a developer account today.

A custom integration

  • Customise your connection that is tailored to your business needs

  • Get over to imail comms and request your API key by signing up for an account today. This will increase the available API’s expanding your functionality.

  • Get started quickly. Our support team are on hand to give you a live demo.

Scale your business with our easy to use API.

An API connection will automate and connect seamlessly with your own platforms. Giving you time back to focus on areas in which you can improve customer experience.

Open API for developers. Powerful automation for marketers.

We’ve created an extensive range of open API’s which will enable your IT team to customise in a way that suits your business.

The world is your oyster!

Our extensive range of API’s makes it simple for you to integrate our system into your chosen platforms. Our support team are on hand to help should you need any guidance.

Business Mail

With imail comms, you can make routine business mail more productive for you while saving money.

Speak to our business mail team.

All businesses must connect with their customers, and one way to do so is by mail. Businesses and their clients benefit from receiving business mail, which includes bills, invoices, appointments, customer service updates, and administrative information. It greatly improves consumer experience, which benefits a company’s bottom line.

Benefits of mail and research

  • 43% of business mail influences consumer behaviour, including online activity, social interaction, and purchasing decisions.
  • Business mail has an impact that lasts. 99% of it is utilised in some capacity. It is accessed, read, distributed, and debated.
  • Consumers report having 71% faith in mail.
  • Consumers desire the option of digital and mail communications from brands, according to 83% of respondents.
  • Customers prefer to receive private or sensitive information by mail.
  • Reducing branch visits, call volume, and expensive missed appointments is made possible via

Cut through the digital noise

Banking & Financial Services

Variable data can be used to set up and populate timely workflows and critical communications. allowing you to distribute personalised essential communications.

Mortgage Offer | Statements | Overdraft

Parking & Tolls

The amount you can charge for a penalty is now limited by government legislation. As a result, having access to a communication system that optimises your letters is critical.

PCN Letter | TCN Letter | Appeals | LBA’s

Local Government

Proud G-Cloud 13 supplier and Crown Commercial Services. We work with local authorities across the UK to deliver sensitive and everyday communications UK wide.

Electoral Roll | Council Tax | Housing

Insurance & Law

Utilise your current data to deliver insurance documentation and renewal letters without the need for human participation. Utilise API or STFP integration to populate your communications.

Renewal Documents | Legal | Hard Copies

Healthcare

When physical mail is utilised for communication, both patient response and two-way dialogue dramatically improve. The most reliable mode of communication is mail.

Appointment Reminder | Patient | Updates

Debt Collection

Physical mail has an open rate that is well within the 90% range. Hybrid mail always delivers and encourages action if you want a letter to be read and taken into consideration.

Statements | Reminders | Debt Collection

Direct Mail

Direct mail is highly effective and personalised in helping businesses create critical long-term relationships and increase revenue. Customers are engaged, and great creative opportunities are provided. The magic happens there.

Speak to our Direct Mail team.

Our direct mail is always of the highest calibre, and quality control is always guaranteed. We help many clients with all of their direct mail requirements by providing a full campaign management service. Check out the long list of services we provide to meet the needs of our customers and clients!

Benefits of running a direct mail campaign

  • 95% of direct mail is engaged with

  • 31% of direct mail drives commercial actions

  • 70% of consumers say mail makes them feel more valued

  • Direct Mail is interacted with 4.2 times on average

  • 45% of direct mail stays in households for a month or more
  • 31% of direct mail leads to commercial actions, whether that’s purchasing, going online or visiting a store

Looking to grow your business?

Explore advertising mail and build your own direct mail marketing campaign from scratch using our expert knowledge and experience.

“Using imail comms for our printing of marketing literature and pet owner reminders means that the items produced are beautiful, impactful and high quality, and this increases the shelf life within a recipient’s home or office.”

Representative, Global Animal Health Organisation

FAQ Hybrid Mail

It allows you to quickly transmit crucial client contact from your desktop or laptop, including service updates, bills, invoices, and appointments. Without having to physically print or post anything, you can complete all of this online.

A document distribution method that combines physical and electronic delivery is called hybrid mail. Digitally sending a document to a hybrid mail provider is hybrid mail. The paper is then sent by your provider via email or through their print and post setup.

Data can be sent and received safely using our specialised hybrid mail services. No Setup Fees – There are no setup, management, or continuing costs; you only pay for the papers you transmit. From the moment you upload a document until it is posted, you can track it via live tracking.

Users can send personalised printed mail from their desktop or laptop computer fast and effectively with hybrid mail, a secure, economical online digital mail solution.

Businesses can manage all of their communication needs with the aid of the service by using a single account. This offers simplicity of use and the ideal tool for both office-based and remote working.

Through an automated mailing procedure, this technique revolutionises the management of printed communications and offers a mailing service from which enterprises can only gain.

No need to purchase stamps, a franking machine, or paper and envelopes on a regular basis. Additionally, it permits remote work and produces better-quality prints while saving you time and money on mailing. Postcards, letters, documents, and invoices can all be sent with hybrid mail.

Quick Answers

Q – How do I send you data and is it secure?

A – imail comms have a number of applications which include SFTP, API, Print Client & Website, depending on your current processes and requirements our expert on boarding team will facilitate. All applications are fully secure and compliant with Information Security and GDPR requirements.

Q – I currently have a franking machine, can I still use this service?

A – Yes, most customers switch from a franking machine to our Hybrid Service. You simply pay for the mail you use. Keeping your franking machine will not impact your current contracts. Most clients will cancel or downgrade their franking machine once they have experienced hybrid mail.

Q – How quickly will my mail be sent?

A – imail comms offer two services, Standard (3days) Premium (2days) our cut off time for submission is 6pm (Standard) 3pm (Premium) These tend to be well received as they are later than a collection.

Q – Can I check my mail before it is sent?

A – Absolutely, imail comms offer a pending mail function which allows users to preview mail before it is printed. Users can then delete/submit items individually or in bulk.

Q – Our letters are generated through our software provider, is this a problem?

A – Not at all, if you are creating letters today then you can use our hybrid mail platform. We integrate with CRM/ERP platforms, any channel in, any channel out.

Q – What happens to my returned mail?

A – We offer a full end to end solution so all returned mail is scanned, returned digitally and then the physical mail piece is securely destroyed. This allows records to be updated promptly and for your teams to focus on core activities.

See full FAQ