Are the costs of consumables, printing and postage affecting your profits?

imail comms offers a more streamlined, cost-effective, and secure way of handling mail compared to traditional methods, slashing mailing costs by 50%.

Hybrid Mail Services

Feeling overwhelmed by your business mail? Hybrid mail could be the solution you’ve been searching for!

Picture this: you send your documents from your computer, and a dedicated service handles the rest of printing, packaging, and posting, similar to having your own personal mailroom without the overheads. By switching to hybrid mail, you’re not just saving time and money; you’re ensuring secure and efficient delivery of your vital communications, letting you focus on what truly matters in your business.

We are the first and largest hybrid mail solution provider in the UK.

With imail comms, you get a trusted ally to revolutionise your mail processes. Our hybrid mail solutions facilitate operations, enhance security, and cut costs, making your business communication smoother and more efficient.

Ready to transform your mailing system?

The Digital Transformation of Hybrid Mail

The Hybrid Mail Solution

Hybrid mail merges the ease of digital communication with the reliability of conventional mail. Essentially, it allows you to send mailing documents directly from your computer to a service provider, which then handles the printing, packaging, and mailing through trusted services like Royal Mail.

Key Benefits of Hybrid Mail

From lowering costs to boosting efficiency, hybrid mail offers customers a range of benefits that can transform your mailing processes. Dive into the key advantages and see why businesses are making the switch.

Cost Savings

Hybrid mail significantly cuts down on printing and postage costs. By eliminating the need for franking machines and large quantities of stationery, businesses can reduce overhead expenses. For example, clients using imail comms digital post services report saving up to 55% on their customer communications.

Efficiency and Speed

The modernised solution of hybrid mail saves a considerable amount of time. From creation to delivery of post documents, tasks that once took hours can now be completed in minutes. No more trips to the post office or managing cumbersome mail equipment; just upload your documents to a secure web portal, and the service provider takes care of the rest.

Security and Compliance

Hybrid mail prioritises security, ensuring that all communications are handled with the highest level of confidentiality. They are designed to comply with The General Data Protection Regulation (GDPR) and other regulatory requirements, providing peace of mind that your sensitive information is protected.

Brand Consistency

With hybrid mail, You can maintain consistent branding across all communications. Customisable templates ensure that every envelope sent out reflects the company’s professional image. This level of consistency helps reinforce brand identity and leaves a positive impression on recipients.

Environmental Benefits

Hybrid mail also supports a company’s sustainability efforts by reducing paper waste and the carbon footprint associated with traditional mailing processes. By digitising much of the sending process, businesses can contribute to a greener environment.

Improved Customer Communication

Timely and reliable delivery of outbound mail enhances customer satisfaction. With hybrid outbound mail, companies can ensure that important communications reach their recipients promptly and securely, improving overall relations with customers.

Why wait and miss out on these benefits? Explore imail comms’ hybrid mail solutions today and take your business communication to the next level!

How Hybrid Mail Works

From Desktop to Delivery: A Simplified Process

Hybrid mail facilitates mailing by automating each step of mailing process from document creation to final delivery. Here’s a detailed look at how it works.

Comparing Hybrid and Traditional Mail

Traditional mailings can be labor-intensive and incur high cost, involving multiple production steps like printing, sorting, and franking.

Hybrid mail, on the other hand, streamlines these tasks, automating them for greater production efficiency and reduced cost. Businesses no longer need to invest money in franking machines or large quantities of stationery.

Step One: Create Your Document

Using familiar desktop software like Microsoft Word, you create your outbound mail just as you normally would. This step ensures that you maintain control over the content and format of your communications.

Step Two: Upload and Submit

Once you create your intended correspondence, you upload it to a secure web portal. This secure solution portal acts as a bridge between your digital letter and the physical mailing procedure. You can submit mailing documents and send mail as individual documents or batch files for larger mail runs.

Step Three: Print and Package

After submission, the hybrid mail provider takes over to create the print out. The documents are printed using high-quality printers that ensure professional results. The print can handle various formats, including letters, brochures, and invoices. Once printed, the documents are folded, inserted into envelopes, and prepared for mailing.

Step Four: Send Mail

The final step involves the actual mailing process. The solution provider manages the logistics, including sorting and distributing the mail through postal services like Royal Mail. They ensure that the documents are delivered promptly and efficiently, often taking advantage of bulk rates and postal discounts.

4 Step sequence: From Desktop to Delivery: A Simplified Process

Tracking and Reporting

Most hybrid mail providers offer tracking and reporting features. These tools allow you to monitor the status of your mailings, providing insights into delivery times and confirmation of receipt. This audit trail is invaluable for maintaining accountability and transparency in your communications.

Customer Support

With imail comms, you benefit from a dedicated account manager who provides support and guidance throughout the process. This personalised assistance helps you optimise your mailings and resolve any issues quickly.

Customisation and Branding

Hybrid mail solutions often include customisable document templates, allowing businesses to maintain brand consistency across all communications. Whether you’re sending invoices, marketing materials, or customer notifications, you can ensure that your documents reflect your brand’s identity.

imail comms Hybrid Mail Solutions

As the UK’s first and largest hybrid mail service provider, imail comms is dedicated to transforming your business mail processes with unparalleled efficiency and flexibility. With an all-inclusive suite of services designed to meet diverse business needs, we ensure your communications are handled with the utmost professionalism and care.

INTRODUCING

The UK’s First & Largest Hybrid Mail Provider.

A desktop printer on overdrive, to put it simply. Print & mail your items straight from your computer. It’s fast, secure, and accessible in a variety of ways that meet banking grade security. Your organisation can save up to 50% on existing mailing methods by using hybrid mail services.

Key Features

  • High-Speed Submission: Submit up to 2,000 letters per minute, equating to 120,000 per hour.

  • Cost-Effective: Save up to 55% on first-class postage rates.

  • Digital Archive Management: Archive and manage your all correspondence and communications digitally with tracking until the final mile delivered free by Royal Mail.

  • Expense Tracking: Monitor and track expenses across all departments for better budget management.

  • No Incorrect Postage Charges: Ensure accurate postage costs every time.

  • Unique Logins: Provide individual logins for both departments and users to maintain security and accountability.

  • Real-Time Analytics: Gain insights and monitor performance with real-time analytics.

  • Secure and Compliant: GDPR compliant top-level security for your data.

  • Tracking and Reporting: Advanced tracking and reporting tools for complete transparency.

  • Customisable Templates: Maintain consistent branding across all communications.

  • Dedicated Account Managers: Personalised support to optimise your mailing needs.

Payment options & Features

  • TOP UP / PAYP / INVOICE Service: Choose the payment method that suits your business best.

  • Use Your Own Letterheads: Customise your documents effortlessly.

  • Release Post Until 18:00: Enjoy extended posting hours for maximum convenience.

  • Multiple Attachments: Send up to three attachments per envelope.

  • 30-Day Post Archives: Archive your posts for 30 days, extendable on request.

  • Customer Support: Access support via phone and email.

  • Automation Workflows: Automate repetitive tasks to boost efficiency.

Hybrid Mail Methods

imail comms offers multiple submission methods tailored to your workflow:

  • Online Portal: Manage your mail with a user-friendly interface.

  • Print Driver: Integrate seamlessly with your existing systems.

  • Autolink: Automate mailing directly from your software.

  • SFTP: Use secure file transfer protocol for safe document submission.

  • API: Integrate hybrid mail functionalities into your applications.

Find Your Perfect Plan

Whether you’re a small business or a large enterprise, imail comms has a plan that fits your budget and needs. Explore our competitive pricing options today and unlock the full potential of hybrid mail to elevate your business communications.

Upgrade Your Mailing System Today

Your mail processes are on the brink of a major transformation. With imail comms, the UK’s leading hybrid mail provider, you gain access to an efficient, secure, and cost-effective solution that’s designed to enhance your customer communications.

Say farewell to outdated mail practices and embrace the future with high-speed submissions, significant postage savings, and real-time tracking!

Why wait to make the switch? Contact us today and witness forehand how our cutting-edge hybrid mail solution can redefine your mailing operations!

Looking to grow your business?

Explore advertising mail and build your own direct mail marketing campaign from scratch using our expert knowledge and experience.

“Using imail comms for our printing of marketing literature and pet owner reminders means that the items produced are beautiful, impactful and high quality, and this increases the shelf life within a recipient’s home or office.”

Representative, Global Animal Health Organisation

FAQ Hybrid Mail

imail comms’ hybrid mail solution allows you to upload your documents to a secure portal, where they are printed, inserted into envelopes, and mailed. This print and post service streamlines the operation, which helps save time and reduce the need for in-house print and post.

Yes, imail comms provides tracking for your mail. Once your letters are printed and posted, you can track their progress, ensuring they are delivered by Royal Mail efficiently and securely.

These include high-quality printing, cost savings, and efficient management of large volumes of mail volumes. Their service handles the entire print and post process, ensuring your letters are professionally printed and delivered in a timely manner.

Quick Answers

Q – How do I send you data and is it secure?

A – imail comms have a number of applications which include SFTP, API, Print Client & Website, depending on your current processes and requirements our expert on boarding team will facilitate. All applications are fully secure and compliant with Information Security and GDPR requirements.

Q – I currently have a franking machine, can I still use this service?

A – Yes, most customers switch from a franking machine to our Hybrid Service. You simply pay for the mail you use. Keeping your franking machine will not impact your current contracts. Most clients will cancel or downgrade their franking machine once they have experienced hybrid mail.

Q – How quickly will my mail be sent?

A – imail comms offer two services, Standard (3days) Premium (2days) our cut off time for submission is 6pm (Standard) 3pm (Premium) These tend to be well received as they are later than a collection.

Q – Can I check my mail before it is sent?

A – Absolutely, imail comms offer a pending mail function which allows users to preview mail before it is printed. Users can then delete/submit items individually or in bulk.

Q – Our letters are generated through our software provider, is this a problem?

A – Not at all, if you are creating letters today then you can use our hybrid mail platform. We integrate with CRM/ERP platforms, any channel in, any channel out.

Q – What happens to my returned mail?

A – We offer a full end to end solution so all returned mail is scanned, returned digitally and then the physical mail piece is securely destroyed. This allows records to be updated promptly and for your teams to focus on core activities.

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