Digital Mail

Are printing and postage costs impacting your profits? With imail comms’ digital mail solutions, you can manage documents digitally, cutting mailing expenses by up to 50%. Our digital mail service integrates smoothly with your business systems, offering an efficient way to handle both inbound and outbound mail.

Digital Mail Services

Handling digital mail shouldn’t be complex. Imagine sending vital documents securely from your computer, while our digital mail service manages the rest—no printing, no postage, just efficient, secure delivery.

With imail comms, you gain an innovative digital mail solution that saves time, cuts costs, and enhances your communication processes.

Choose imail comms and experience a smarter, cost-effective approach to digital mail.

Ready to elevate your mail system?

Digital mail services

The Digital Mail Solution

Digital mail offers the speed and flexibility of digital communication, handling all document processing directly from your system. With imail comms, important documents are managed digitally—securely captured, validated, and sent to recipients without traditional postage.

Key Benefits of Digital Mail

From cutting costs to increasing operational efficiency, digital mail offers a range of advantages that can modernise your mail handling.

Cost Efficiency

Digital mail helps businesses reduce printing and postage expenses, saving up to 55% on communication costs.

Enhanced Speed

Digital mail accelerates delivery times by eliminating physical handling, so documents reach recipients instantly.

Improved Security

Secure, encrypted digital mail keeps sensitive data protected and aligns with GDPR compliance.

Brand Uniformity

Maintain a cohesive brand image through custom digital templates, ensuring all communications reflect professionalism.

Eco-Friendly

By reducing paper usage, digital mail lowers the environmental impact, contributing to greener operations.

Better Customer Engagement

Digital mail enables quick, reliable communication, leading to improved customer satisfaction and responsiveness.

Ready to unlock the advantages of digital mail? Discover how imail comms can enhance your business communication with faster, more secure, and cost-effective solutions.

How Digital Mail Works

A Simple, Efficient Process from Upload to Delivery

Digital mail lets you securely manage inbound mail and outbound mail without the need for physical handling. Here’s how it works:

1. Document Upload

Using familiar software, create and upload documents directly to our secure system, ready for digital distribution.

2. Processing and Validation

Our digital mailroom system validates and securely stores your data, ensuring compliance with GDPR for all important documents.

3. Delivery

Once processed, digital mail is instantly delivered, saving time, reducing costs, and enhancing security.

How Digital Mail Works

Monitoring and Insights

Our digital mail platform includes tracking and reporting tools, giving you real-time visibility into document delivery, with insights on processing and delivery status.

Support

With imail comms, you receive dedicated support to maximise efficiency and resolve any issues swiftly, helping you manage outbound mail effectively.

Brand Consistency

Digital mail allows custom templates, so each communication—whether invoices, notifications, or updates—reflects your brand’s professional image.

imail comms Digital Mail Solutions

As a trusted provider in the UK, imail comms redefines how businesses handle digital mail. With solutions designed to reduce costs, save time, and enhance security, we help businesses deliver important documents efficiently and professionally.

INTRODUCING

The UK’s Biggest Digital Mail Provider.

A simpler, faster way to manage your mail. imail comms’ digital mail service lets you send documents from your computer with banking-grade security, saving time and lowering costs. With digital mail, your organisation can reduce mailing expenses by up to 55% while ensuring efficient, secure delivery.

Key Features

  • High-Speed Processing: Send large volumes instantly.

  • Cost Savings: Cut postage costs by up to 55%.

  • Digital Archive: Manage, automate and track documents online.

  • Expense & Performance Tracking: Monitor budgets and view analytics in real-time.

  • Extended Hours & Custom Options: Release mail until 18:00 and use branded templates.

Choose Your Ideal Plan

Whether you’re a small business or a large organisation, imail comms offers digital mail plans to suit any budget and requirement. Explore our competitive options today to enhance your digital communications efficiently and affordably.

imail comms Pricing Options

Upgrade Your Mailing System Today

Transform your mail process with imail comms’ digital mail solution, designed for speed, security, and cost savings. Contact us today to discover the benefits of digital mail for your business!

Looking to Expand Your Reach?

Create an impactful digital mail campaign with imail comms’ expertise, designed to connect your business with customers quickly and effectively.

“We have always found the service to be efficient and reliable. We are well supported by a conscientious and easily contactable Head of Public Sector and the imail comms team who ensure any issues are promptly handled and resolved. imail comms really understands our business and priorities around year-end mailing and helps us achieve them.”

Howard Lazarus, Global Animal Health Organisation 

FAQ Digital Mail

Digital mail securely processes and sends documents from your system directly to recipients.

Yes, our digital mailroom services include tracking and reporting features for transparency.

Digital mail saves costs, enhances security, and speeds up delivery for efficient communication.

Quick Answers

Q – How do I send you data and is it secure?

A – imail comms have a number of applications which include SFTP, API, Print Client & Website, depending on your current processes and requirements our expert on boarding team will facilitate. All applications are fully secure and compliant with Information Security and GDPR requirements.

Q – I currently have a franking machine, can I still use this service?

A – Yes, most customers switch from a franking machine to our Hybrid Service. You simply pay for the mail you use. Keeping your franking machine will not impact your current contracts. Most clients will cancel or downgrade their franking machine once they have experienced hybrid mail.

Q – How quickly will my mail be sent?

A – imail comms offer two services, Standard (3days) Premium (2days) our cut off time for submission is 6pm (Standard) 3pm (Premium) These tend to be well received as they are later than a collection.

Q – Can I check my mail before it is sent?

A – Absolutely, imail comms offer a pending mail function which allows users to preview mail before it is printed. Users can then delete/submit items individually or in bulk.

Q – Our letters are generated through our software provider, is this a problem?

A – Not at all, if you are creating letters today then you can use our hybrid mail platform. We integrate with CRM/ERP platforms, any channel in, any channel out.

Q – What happens to my returned mail?

A – We offer a full end to end solution so all returned mail is scanned, returned digitally and then the physical mail piece is securely destroyed. This allows records to be updated promptly and for your teams to focus on core activities.

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