Is the cost of sending mail affecting your profits?

At imail comms, we offer a modern solution to keep your costs under control: hybrid mail, designed for insurance companies.

Hybrid Mail for Insurance Companies

What does hybrid mail look like? Simply upload your documents to our secure online portal, and we take care of the rest—printing, packing, and delivering them to your recipients.

With end-to-end encryption safeguarding every step of the mailing process, hybrid mail provides the perfect blend of speed, security, and reliability. It’s the ideal solution for meeting tight deadlines, protecting sensitive information, and maintaining the professional image your clients expect.

  • Insurance Applications and Forms
  • Policies and Contracts
  • Notices and Invoices
  • Claims Forms and Settlement Documents
  • Regulatory Filings and Compliance Reports
  • Insurance Certificates
  • Proof of Coverage
  • Anti-Fraud Documents
  • Agent Insurance Agreements
  • Reinsurance Contracts
  • Direct Mail Campaigns and Customer Communication
Hybrid Mail for Insurance Companies

Physical Mail Security & Compliance

With imail comms, you can manage high-stakes communications with ease, knowing that every step of the process is designed to protect sensitive information and maintain compliance with legislation like The Data Protection Act.

  • Secure Business Correspondence: All of your documents are safeguarded with 256-bit SSL encryption, ensuring that confidential information remains fully protected throughout the entire process.
  • Personalised Access: Every user is assigned a unique username and password, adding an additional layer of security to your communications and ensuring accuracy.
  • End-to-End Encryption: Your documents are fully encrypted before they’re sent from your device to our secure mailing facility.
  • Certifications: We are proud to be GDPR-compliant and certified to ISO 9001 and ISO 27001 standards. This means your sensitive communications are handled lawfully, securely, and with consistent reliability.

The Benefits of Using imail comms

Find out how our service provider can take your mail from holding you back to helping you thrive.

Save Money

Postage, printing, and packaging can add up quickly, especially for large mailings. With imail comms, you benefit from Royal Mail network discounts, bringing your postage costs down to as little as 69-70p per item.

Digital Options

Our hybrid mail solution doesn’t stop at physical letters. With imail comms you can also send digital versions of your documents. Not only does this improve convenience, but it can also save money up to 55% on mailing costs.

Track Every Stage

With imail comms detailed tracking, you’ll never lose track of your communications, and we’ll help you stay in full control every step of the way. If a document isn’t delivered, we’ll ensure it’s returned to you promptly.

Reclaim Valuable Time

Transform the time-consuming tasks of printing, packaging, and sending mail into one streamlined process. Say goodbye to stuffing envelopes manually—our system does it all for you, allowing your whole team to focus on more important tasks.

Professional Branding

Customise every piece of business mail with your logo, corporate colours, and personalised messaging. From policy documents to marketing materials, we ensure your business stands out for all the right reasons.

Personalised Support

Our dedicated account managers are here to make your transition to hybrid mail effortless. Whether you need advice on the best delivery options or help integrating our service into your workflow, we provide tailored support every step of the way.

With multiple packages available and a customisable option, there’s a solution for every business. Start your free trial now and take control of your communications.

Upgrade Your Mailing System Today

Insurance Hybrid Mail Process

Your Hybrid Mail Solution: Upgrade Today

Take the first step towards smarter, more secure mailing. Explore our range of packages and start saving time and money today.

“imail comms really understands our business and priorities around year-end mailing and helps us achieve them.”

Howard Lazarus, Bridgend County Borough Council

FAQ Hybrid Mail for Insurance Companies

Hybrid mail meaning: Hybrid mail refers to the process of digitising your mailing process. Instead of manually handling printing, packaging, and posting, you send your documents digitally to a service provider like imail comms, who handles the entire mailing process on your behalf.

To use hybrid mail, all you need to do is upload your document online. For example:

Your client’s policy is up for renewal. You simply upload the renewal notice to our secure online portal, choose your mailing preferences, and we handle the rest. We print, pack, and post the notice directly to your client, ensuring accuracy and timely delivery.

Quick Answers

Q – How do I send you data and is it secure?

A – imail comms have a number of applications which include SFTP, API, Print Client & Website, depending on your current processes and requirements our expert on boarding team will facilitate. All applications are fully secure and compliant with Information Security and GDPR requirements.

Q – I currently have a franking machine, can I still use this service?

A – Yes, most customers switch from a franking machine to our Hybrid Service. You simply pay for the mail you use. Keeping your franking machine will not impact your current contracts. Most clients will cancel or downgrade their franking machine once they have experienced hybrid mail.

Q – How quickly will my mail be sent?

A – imail comms offer two services, Standard (3days) Premium (2days) our cut off time for submission is 6pm (Standard) 3pm (Premium) These tend to be well received as they are later than a collection.

Q – Can I check my mail before it is sent?

A – Absolutely, imail comms offer a pending mail function which allows users to preview mail before it is printed. Users can then delete/submit items individually or in bulk.

Q – Our letters are generated through our software provider, is this a problem?

A – Not at all, if you are creating letters today then you can use our hybrid mail platform. We integrate with CRM/ERP platforms, any channel in, any channel out.

Q – What happens to my returned mail?

A – We offer a full end to end solution so all returned mail is scanned, returned digitally and then the physical mail piece is securely destroyed. This allows records to be updated promptly and for your teams to focus on core activities.

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