Secure financial communications don’t have to be expensive.

Our solution: Hybrid mail for financial services. Stay compliant and save valuable time and money with imail comms—all while ensuring your documents reach their destination securely and on time. 

Hybrid Mail for Financial Services

With our hybrid mail services, you can send secure, high-volume mailings without leaving your office. Simply upload your documents to a secure online portal, and imail comms takes care of the rest—printing, packing, and delivering directly to your recipients.

  • Account Opening Forms
  • Client Welcome Packs and Marketing Materials
  • Statements and Transaction Summaries
  • Investment and Trading Documents
  • Loan and Mortgage Documents
  • Tax Documents
  • Policy Renewal Notices
  • Regulatory Compliance Letters
  • Overdue Payment Reminders
  • Risk Management Reports
  • Credit Reports
  • Anti-Money Laundering Documents
Hybrid Mail for Financial Services

Why Financial Services Trust imail comms

Stay compliant with the Data Protection Act and FCA regulations with imail comms postal services:

  • Security: All communications are protected with 256-bit SSL encryption, ensuring sensitive information is fully secure.
  • Personalised Access: Each user is assigned a unique username and password, adding an extra layer of protection to your communications.
  • Confidentiality: Documents are fully encrypted before being sent from your device to our print centre.
  • Certifications: imail comms is GDPR-compliant and certified to ISO 9001 and ISO 27001 standards.

The Benefits of Using imail comms

Perfect for banks, accountancy, investment and wealth management firms, as well as mortgage, tax and insurance advisors.

Cost Savings

imail comms passes its Royal Mail network discounts directly to you. Instead of spending £1.30 on a stamp, or 80-90p with a franking machine, you could pay as little as 69-70p per item. It’s an easy way to stretch your budget further, especially for large mail runs. You’ll also save on printing, packaging and labour costs.

Tracking Transparency

Experience detailed tracking that keeps you updated on every delivery. If a piece of mail isn’t delivered, we handle returns efficiently, ensuring that nothing gets lost in the process.

Digital Delivery

Why stop at physical mail? imail comms gives you the power to send the same documents digitally. You stay in control, with the potential to save up to 55% on mailing costs.

Time Back in Your Hands

Imagine turning hours of mailing tasks into just minutes. With imail comms, it’s possible. Swap standing in line at the post office with simply uploading your documents to our online web portal and increase operational efficiency tenfold.

Customisation and Branding

Add your company logo, colour scheme, and personalised messaging to ensure your communications are professional, cohesive, and reflective of your brand identity. Whether sending statements, welcome packs, or reminders, your mail will leave a lasting impression on recipients.

Dedicated Support

Every customer is assigned a dedicated account manager to provide personalised support, tackle challenges, and ensure your processes are as efficient as possible. Send documents without second-guessing the most cost-effective or secure way to do it.

Your questions about hybrid mail answered—read our in-depth guide to hybrid mail now.

Hybrid Mail for Banking

Find out how we work with banks to simplify mailing.

Reliable Delivery

From account statements to regulatory notifications, you can trust that important documents will reach your customers promptly and securely.

Easy Integration and Setup

We’ve made integrating hybrid mail into your operations simple and hassle-free. The setup process is handled entirely in-house by our experts, so you can start using the service quickly without any disruptions to your workflow.

Flexible Delivery Options

Whether it’s first-class delivery, same day, or digital distribution, imail comms offers a range of delivery options to suit your specific needs.

Customised Packages to Fit Your Needs

Start with a free trial for one user and experience the benefits of hybrid mail first-hand. imail comms also offers customisable packages, allowing you to choose the number of users and scale the service to match your bank’s unique requirements.

Upgrade Your Mailing System Today

Finance Hybrid Mail Process

Your Hybrid Mail Solution: Upgrade Today

Take the first step towards smarter, more secure mailing. Explore our range of packages and start saving time and money today.

“imail comms really understands our business and priorities around year-end mailing and helps us achieve them.”

Howard Lazarus, Bridgend County Borough Council

FAQ Hybrid Mail for Financial Services

A hybrid mail service allows businesses to create and send physical mail directly from their computer. The provider takes care of the entire process—ensuring documents are securely printed, packed, and delivered to recipients.

It provides a secure way to save on postage costs, with savings of up to 50%.

Here’s what the process for hybrid mail looks like:

  1. Upload Documents: Prepare your financial documents—such as statements, notices, or even a single letter—and upload them securely to the imail comms online portal.
  2. Select Preferences: Choose your delivery options, including first-class mail, tracked services, and digital distribution.
  3. Printed, Packaged and Sent: imail comms prints, packages, and sends your mail securely to its destination, ensuring compliance and timely delivery.
  4. Track and Manage: Use real-time tracking to monitor deliveries and manage returns if needed.
  5. Save Time: Stay focussed on your core tasks whilst we take care of your mailing needs.

Quick Answers

Q – How do I send you data and is it secure?

A – imail comms have a number of applications which include SFTP, API, Print Client & Website, depending on your current processes and requirements our expert on boarding team will facilitate. All applications are fully secure and compliant with Information Security and GDPR requirements.

Q – I currently have a franking machine, can I still use this service?

A – Yes, most customers switch from a franking machine to our Hybrid Service. You simply pay for the mail you use. Keeping your franking machine will not impact your current contracts. Most clients will cancel or downgrade their franking machine once they have experienced hybrid mail.

Q – How quickly will my mail be sent?

A – imail comms offer two services, Standard (3days) Premium (2days) our cut off time for submission is 6pm (Standard) 3pm (Premium) These tend to be well received as they are later than a collection.

Q – Can I check my mail before it is sent?

A – Absolutely, imail comms offer a pending mail function which allows users to preview mail before it is printed. Users can then delete/submit items individually or in bulk.

Q – Our letters are generated through our software provider, is this a problem?

A – Not at all, if you are creating letters today then you can use our hybrid mail platform. We integrate with CRM/ERP platforms, any channel in, any channel out.

Q – What happens to my returned mail?

A – We offer a full end to end solution so all returned mail is scanned, returned digitally and then the physical mail piece is securely destroyed. This allows records to be updated promptly and for your teams to focus on core activities.

See full FAQ